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CLIENT-READY · CONSULTING DECK · PPTX QA

PowerPoint QA checklist before you send the deck.

Use this 30-point checklist for consulting decks, client presentations, executive reviews and internal decision materials. Run the mechanical checks first, then spend human review time on the message and decision logic.

1. Story and slide purpose

01
Every slide has one clear job.Remove slides that do not advance the decision, explain evidence or provide necessary context.
02
The title states the takeaway, not only the topic.Prefer a decision-relevant message over a generic label such as “Market Overview”.
03
The slide body proves the title.Charts, tables and bullets should support the claim made in the headline.
04
The deck sequence is logical.Check that the reader can follow context → issue → evidence → implication → recommendation without verbal explanation.
05
Executive summary and body agree.Numbers, recommendations and terminology in the opening pages must match the detailed analysis.

2. Text and terminology

06
Spelling and obvious duplicate words are clean.Search for common errors, repeated words and double spaces.
07
Terminology is consistent.Do not alternate between two names for the same team, system, KPI or process without a reason.
08
Capitalization and punctuation follow one rule.Titles, bullets and labels should use a consistent style across the deck.
09
Font families are intentional.Check accidental font substitutions caused by copy-paste from other decks.
10
Font sizes are readable.Flag unusually small text, especially footnotes, chart labels and dense tables.

3. Layout and slide mechanics

11
Objects stay inside the slide boundary.Look for text boxes, icons, charts and shapes that overflow beyond the canvas.
12
Large overlaps are intentional.Accidental object overlaps can hide text or create visual artifacts.
13
Alignment is consistent.Compare left edges, baselines, column widths and spacing between repeated components.
14
No empty placeholders remain.Delete unused title, body, footer or image placeholders from templates.
15
No accidental blank slide remains.Blank or near-empty pages are a common last-minute deck assembly error.

4. Charts, tables and numbers

16
Chart title, unit and time period are explicit.The reader should know what is measured, in which unit and over what period.
17
Totals and percentages reconcile.Recalculate headline totals, percentage shares and deltas where practical.
18
Axes and labels are not misleading.Check truncated axes, inconsistent scales and labels that imply more precision than the source supports.
19
Table emphasis matches the message.Highlights should direct attention to the values that support the slide takeaway.
20
Source and assumptions are traceable.Important external data, estimates and model assumptions should be identifiable.

5. Confidentiality and hidden content

21
Client and project names are correct.Check copied headers, logos and references from previous decks.
22
Speaker notes are safe to share.Remove internal comments, draft language or sensitive notes that should not travel with the file.
23
Comments and review artifacts are resolved.Check comments, tracked review remnants and hidden collaboration content.
24
Hidden slides are intentional.Decide whether backup or obsolete slides should be removed, retained or moved to an appendix.
25
Sensitive embedded data is appropriate.Review linked or embedded files, charts and source workbooks according to your organization’s policy.

6. Final delivery check

26
Page numbers and footer text are consistent.Check missing, duplicated or stale footer information.
27
Links work.Open important hyperlinks and confirm they point to the intended final destination.
28
The file name is final.Remove “draft”, “final_v7” or internal shorthand if it should not appear in the delivered file.
29
Open the exact file you will send.Do not rely on the working copy; open the exported or attached version and spot-check key slides.
30
Review once in presentation mode or PDF.A final rendered view catches clipping, font substitution and layout issues that editing mode can hide.

What to automate vs. what needs a human

GOOD AUTOMATION CANDIDATES

Deterministic QA

Slide overflow, large object overlaps, blank slides, empty placeholders, font-family inconsistencies, very small fonts, repeated spaces and obvious duplicate words can be checked mechanically.

HUMAN REVIEW

Message and judgment

Whether the story is persuasive, the recommendation is appropriate, the chart interpretation is fair and the client context is right still requires human judgment.

Local automated PowerPoint QA

SlideSentry Local is a Windows, read-only PPTX checker for deterministic pre-send QA. It runs locally, does not upload the presentation, and produces HTML + CSV findings.

Buy SlideSentry Local — JPY 2,980   See detected checks

PowerPoint QA FAQ

What should I check before sending a PowerPoint deck?

Start with story and numbers, then check text, layout, charts, hidden content, confidentiality, links, file naming and the exact final file you will send.

Can all PowerPoint QA be automated?

No. Mechanical rules can catch repeatable formatting and file-quality issues, but storyline, business judgment and client context require human review.

What about confidential client decks?

Follow your organization’s data policy. If online upload is not appropriate, a local read-only checker can keep the PPTX on the Windows PC while running mechanical QA.